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UNDER CONSTRUCTION
Hereunder is a preliminary draft
of "Chapter
Articles of Association" which SMS alumni and friends desiring to form
themselves as an SMSSAFF Chapter may adopt. All are welcome to suggest
amendments, corrections and/or recommendations. However, I strongly recommended
that Chapters not deviate from the primary and specific purposes set
forth in the SMSSAFF By-laws and Articles of Association. Likewise, I
would prefer that Chapters adhere
strictly to the membership stipulations in the SMSSAFF By-laws. These
have already been accepted by the IRS. I maybe paranoid but I
would like to avoid, as much as possible, another extended exchange of
communications with the IRS. Moreover, I think that these capture the
essence of what was beautifully expressed by manong Max and Raymond as
regards the purpose of a Chapter and the definition of chapter
membership. LBS
SMSS ALUMNI AND FRIENDS FOUNDATION
Chapter Articles of Association
PREAMBLE
We, alumni and friends of St.
Mary's School Sagada, Mt. Province residing in the
[Example - West Coast United States; or in the States of Ohio,
Michigan, Illinois, Kentucky; or in Ontario, Canada] _________, desiring to organize ourselves as
a Chapter of SMSS Alumni and Friends Foundation [SMSSAFF], so as to be
more effective in helping SMSSAFF promote and/or realize the purposes
for which it was created, do hereby adopt and declare our
adherence to the hereunder SMSSAFF CHAPTER Articles of Association.
ARTICLE I.
NAME. The name of this CHAPTER shall be [Example - SMSS Alumni and
Friends Foundation, West Coast Chapter ]________.
ARTICLE II.
PURPOSE AND POLICY. The primary and specific purpose of this
CHAPTER shall be as set forth in Sections 1 and 2 of Article 1 of the
SMSSAFF by-laws and is hereby restated as follows:
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SECTION 1. PRIMARY PURPOSE.
The primary purpose of this CHAPTER organization is exclusively
educational, religious, charitable, scientific or literary within
the meaning of Section 501 (c) (3) of the United States Internal
Revenue Code of 1986 or such other provisions of State or Federal
law as may from time to time be applicable.
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SECTION 2. SPECIFIC
PURPOSES. The specific purposes of this CHAPTER are as set
forth in the SMSSAFF Articles of Association to wit:
1. To solicit and receive support for charitable, educational,
scientific, research and other projects/programs undertaken by or in
cooperation with St. Mary's School, Sagada, Mountain Province,
Philippines.
2. To sponsor, develop, promote and encourage public participation
in charitable public services and programs towards sustaining
operation of St. Mary's School and other non-profit
schools/organizations in Northern Philippines committed to bringing
quality education to cultural minorities and/or tribal communities
in Northern Philippines.
3. To carry out such other acts and to undertake such other
activities as may be necessary, appropriate or desirable in
furtherance or in connection with the conduct, promotion or
attainment of the foregoing purposes, provided that none of such
activities shall be undertaken which would cause SMSSAFF to lose its
status as an organization described in Section 501 (c) (3) of the
Code, or as an organizations contributions to which are deductible
under Section 170 (c) (2) of the Code.
ARTICLE III.
MEMBERSHIP. Membership powers and qualification shall be as set
forth in ARTICLE IV of the SMSSAFF By-laws.
ARTICLE IV.
OFFICERS. This chapter shall elect a President, one or more
Vice Presidents, a treasurer, and other such officers
as the chapter deems necessary. Such officers shall
be elected at least annually.
ARTICLE V.
EXECUTIVE COMMITTEE. This chapter shall have an Executive Committee.
The Executive Committee shall meet between chapter
meetings as deemed necessary by the chapter.
Membership shall consist of the Chapter President, all
Vice Presidents, the Treasurer, Chairman of the
Advisory Committee and other members elected by the
chapter.
ARTICLE VI.
ADVISORS. This chapter shall have an Advisory Committee
consisting of one or more chaplains and church elders
and other advisors which it deems necessary. One of
the advisors shall be elected by the chapter as the
Chairman of the Advisory Committee and shall serve on
the chapter's Executive Committee. Advisors shall
have all privileges of chapter membership except those
of voting and holding chapter office.
ARTICLE VII.
MEETINGS. There shall be a minimum of one chapter meeting
each month. The type of meeting shall be determined
by the chapter.
ARTICLE VIII.
SUSPENSION. This chapter shall have the authority to suspend
members for just cause and after due deliberation.
Upon the suspension of a member, the chapter may, at
its discretion, petition the SMSSAFF Board of
Directors for a letter of suspension to be affixed to
the alumnus or friend's membership record. [I
recommend that we delete the foregoing sentence. To me this would tend
to scare alumni and friends from joining an SMSSAFF Chapter. Let us try
to make joining an SMSSAFF Chapter stress-free as possible.]
ARTICLE IX.
REGISTRATION OF ALUMNI AND FRIENDS. The officers of this chapter shall cause
applications for membership and the required SMSSAFF
fees to be mailed to the New Jersey SMSSAFF Central
Office. In addition, the officers of this chapter
shall submit its membership list at the beginning
of the calendar year.
ARTICLE X.
MEMBERSHIP RECORDS. This chapter shall maintain a permanent record of
all of its members beginning with the charter members.
ARTICLE X1.
PERMANENT MAILING ADDRESS. This chapter shall maintain a post office or
other permanent chapter mailing address.
ARTICLE X11.
CHAPTER DUES. This chapter may establish reasonable chapter
dues and other assessments, in addition to those established by SMSSAF.
ARTICLE XIII.
AMENDMENTS. The SMSSAFF Board of Trustees shall have the sole power to
amend this Chapter Articles of Association following amendment
procedures they have or will formulate.
CERTIFICATION
This is to certify that the general
membership of ______________________________ Chapter have been
fully appraised of, and will endeavor to abide with the provisions of the SMSSAFF
Chapter Articles of Association and Bylaws.
Dated this ______________ day of the month of
________________ , 20__.
_____________________________
Chapter President
_____________________________
Vice President/Secretary
_____________________________
Chairman, Advisory Committee
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